ESS 41 - Reflexis One

ESS 41  Reflexis One is a professional mobile workforce management application. It serves as a direct line for employees to handle their work schedules, time tracking, and shiftrelated requests from their smartphones. This official ESS (Employee SelfService) app streamlines communication between staff and management, replacing manual processes. Users choose ESS 41  Reflexis One to gain immediate control over their work life, enabling them to view hours, swap shifts, and request time off from anywhere, thus improving worklife balance and operational transparency.

Managing Your Personal Work Schedule

Employees use this core function to view their assigned shifts for the upcoming weeks. Upon opening ESS 41  Reflexis One, they are typically presented with a calendar or list view. They can scroll to see their start and end times, assigned locations, and any specific notes for each shift. This immediate access allows for better personal planning. The feature helps prevent scheduling conflicts and ensures employees are always informed of their expected hours, directly contributing to daily preparedness.

Submitting TimeOff and DayOff Requests

This process eliminates the need for paper forms or direct supervisor calls. A user navigates to the request section within ESS 41  Reflexis One, selects the type of leave needed, and chooses the dates from a calendar. They then add a reason for the request and submit it electronically. The request is routed through a predefined approval workflow, and the employee can track its status within  ESS 41 - Reflexis One. This creates a transparent, documented record for both the employee and their manager.

Initiating and Approving Shift Trades

This feature facilitates peertopeer schedule adjustments. An employee who needs to change a shift can use ESS 41  Reflexis One to see available coworkers and propose a trade. They select their unwanted shift, choose a potential counterpart, and send the request. The receiving colleague gets a notification, can review the details, and choose to accept or decline. Upon acceptance, the system automatically updates both schedules. This empowers teams to manage coverage collaboratively without managerial intervention for each request.

Bidding on Additional Open Shifts

Managers often post extra available shifts that need coverage. Within ESS 41  Reflexis One, these are listed in an open shift marketplace. Employees can browse these opportunities, view the details, and formally submit their interest or a bid to claim them. This allows motivated staff to easily pick up extra hours and increase their earnings. It also helps employers quickly fill vacancies, ensuring adequate staffing levels are maintained efficiently.

Reviewing Your Timecard and Earnings

This function provides digital access to payroll information. Users can select a pay period to view a detailed breakdown of their worked hours, including regular time, overtime, and any special pay rates. ESS 41  Reflexis One displays this data in a clear, chronological format, often mimicking a traditional timesheet. Employees can verify the accuracy of their recorded time before it is processed for payment, serving as a crucial tool for ensuring correct compensation and resolving discrepancies early.

Updating Your Work Availability

To help managers build schedules that align with employee constraints, this feature is used. In ESS 41  Reflexis One, an employee can set their preferred working hours and days, and mark periods of unavailability. They submit these preferences, which are then considered during the automated or manual scheduling process. This proactive communication helps create a more realistic and agreeable schedule for everyone, reducing lastminute changes and increasing overall shift satisfaction for teams using ESS 41  Reflexis One.

Clocking In and Out with Geofencing

This feature modernizes time tracking using smartphone GPS. When an employee arrives at their designated worksite, they open ESS 41  Reflexis One to clock in. The geofencing technology verifies their phone's location is within a preset boundary around the workplace before allowing the punch. This ensures accurate recording of work hours and prevents accidental or fraudulent clockins from offsite. It simplifies the process for employees while providing employers with reliable, locationverified attendance data.

Key Features

View personal work schedules in a digital calendar format.

Electronically submit and track timeoff and dayoff requests.

Propose and approve shift trades directly with coworkers.

Browse and bid on additional open shifts for extra hours.

Review detailed timecard data for accurate payroll verification.

Clock in and out using GPS geofencing for locationproof time tracking.